2017 Entry FAQs

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Q. What's your definition of a short and a feature?

Q. I'm an AIFF Alumni filmmaker, do you waive entry fees?

Q. What submission formats do you accept? Can I submit my film on DVD or Blu-ray?

Q. When do you need to have my online screener/entry fee?

Q. Do you accept rough cuts/work-in-progress (including picture lock with temporary sound, color, credits, et al)?

Q. Can I send an updated version of my film?

Q. Do you accept music videos?

Q. Do I have to obtain rights clearance for music or other copyrighted material in my film?

Q. What is your notification date?

Q. Do you have restrictions on international, national, or regional premieres? Is my film eligible if it has played online, or has been released on DVD?

Q. May I submit more than one film?

Q. My film was made in 2015 — can I still submit it?

Q. Darn, I missed the final deadline for your 2016 festival. Can I send my film anyway?

Q. Do you waive entry fees for Siskiyou Region filmmakers?

Q. Can I get a Withoutabox discount and a student discount?

Q. My film was not accepted last year. Can I submit my film again?

Q. Do you present awards?

Q. Do you accept international films?

Q. How many entries do you get each year?

Q. Does each film actually get screened?

Q. If my film is accepted for the AIFF program, how soon will I need to provide you with all of my materials?

Q. If my film is accepted, what format will I have to provide for theatrical exhibition?

Q. Why should I spend my limited entry fee budget applying to your film festival?

Q. What are my entry fees used for?

 

Q: What’s your definition of a short and a feature?
A: Short films are 40 minutes or less. Feature-length films are 41 minutes or longer. We have programmed films ranging in length from 1 minute to over 90 minutes.
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Q: I'm an AIFF Alumni filmmaker, do you waive entry fees?
A: Yes! When you submit, please include the title(s) and year(s) your film played at AIFF.
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Q: What submission formats do you accept? Can I submit my film on DVD or Blu-ray?
A: We no longer accept DVD or Blu-ray disks as submissions. All films MUST be uploaded through Withoutabox (WAB) using their Secure Online Screener (SOS) or Vimeo link. You may submit Vimeo links right on the WAB site. Please DO NOT send us a DVD, as we will not be able to consider it or return it.
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Q: When do you need to have my online screener/entry fee
A: A working link to an online version of your film on Withoutabox and/or Vimeo—and any necessary passwords to view the film—MUST be uploaded at the time of submission, along with your entry fee. Please note: This link must remain active and working through April 2017. If any changes are made to the access of your film's link, please contact AIFF at entries@ashlandfilm.org with the updated information immediately, or your film may be disqualified from consideration.
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Q: Do you accept rough cuts/work-in-progress (including picture lock with temporary sound, color, credits, et al)?
A: Your film should be close to 90% done. Please include a list of what's missing in your Withoutabox cover letter, so that our screeners and programmers know exactly what work you've got left to do. If possible, include an opening slate that lists what elements are still to be completed, such as color-correction, sound mix, special effects, credits, et al.
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Q: Can I send an updated version of my film?
A: We strongly prefer to see the version of your film that you feel most confident about. We know revisions happen, but please upload your film in the most complete and finished form possible. Depending on where the film is in our selection process, we can’t guarantee that a newer version will be screened.
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Q: Do you accept music videos?
A: We do not have a separate submission category for music videos. We greatly appreciate the artistry and creativity displayed in this genre, but unless the video exhibits strong and original storytelling rather than being a showcase for the music, it is unlikely that it would be selected for our film festival.​
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Q: Do I have to obtain rights clearance for music or other copyrighted material in my film?
A: From a legal standpoint, you must clear all copyrighted material included in your film before you can publicly screen it. However, we do not check to make sure if you have cleared these materials, nor will we be held responsible for the inclusion of uncleared materials in your film. It is your responsibility to do so.
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Q: What is your notification date?
A: February 1, 2017. Please do not call or email before then because we won't have an answer for you! You will be notified by email on that date.
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Q: Do you have restrictions on international, national, or regional premieres? Is my film eligible if it has played online, or has been released on DVD?
A: We don't have stringent premiere status requirements. Nevertheless, with relatively few slots in our program and so many strong films deserving play, if a film is already available or about to be available (whether theatrically, online, or on TV/VOD), its prior status may be a factor in our decision. It's not that we won't consider programming it; in fact, we have included many films in our program that have been exhibited elsewhere, but freshness is definitely an advantage. Exceptions are considered on a case-by-case basis. Please include any information about your film's premiere status and/or releases with your submission.
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Q: May I submit more than one film?
A: Yes, enter as many films as you like, but a separate Withoutabox entry form and payment must accompany each individual submission.
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Q: My film was made in 2015 — can I still submit it?
A: No, we're sorry but your film must have been completed after January 1, 2016.
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Q: Darn, I missed the final deadline for your 2017 festival. Can I send my film anyway?
A: Sorry, no. Please consider submitting for the 2018 Ashland Independent Film Festival — our Call for Entries for 2018 will begin in September 2017.
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Q: Do you waive entry fees for Siskiyou Region filmmakers?
A: Yes! If you reside in Coos, Curry, Douglas, Jackson, Josephine, or Klamath County in Oregon or in Del Norte or Siskiyou County in California, you are considered Local and are eligible for a fee waiver. You will need to fill out the Local Waiver Form, which will be emailed to you after you fill out your Withoutabox entry form. Check out our Locals Only section for more info.
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Q: Can I get a Withoutabox discount and a student discount?
A: Yes. Students receive a $10 discount. To receive a student discount on Withoutabox, the filmmaker/film must be registered as a student project with Withoutabox.
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Q: My film was not accepted last year. Can I submit my film again?

A: You can, but only if it has changed significantly. We'd hope not to see the same version again. Please send us an email before submitting and describe the circumstances.
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Q: Do you present awards?
A: Yes we do! Please see the list of award winners on our website. Please note that international films are not eligible for competition. We provide awards & laurels to all winners for promotion. All selected films will have access to our official selection laurels. 
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Q: Do you accept international films?
A: Yes. Both domestic and international films are screened at AIFF. Please note, however, that international films are not eligible for competition. If more than 50% of a project's financing comes from international sources, your film will be considered an international film. We reserve the right to make a judgment call. Please send us an email if you would like us to review.
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Q: How many entries do you get each year?
A: Last year we received over 1,300.
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Q: Does each film actually get screened?
A: Absolutely! We've heard some not-so-nice stories from filmmakers about festivals that "reject" a film just by looking at the synopsis, or only watching the first five minutes. We hope those stories are exaggerated, but regardless, every film that comes to us is respectfully screened in its entirety by at least two screeners.
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Q: If my film is accepted for the AIFF program, how soon will I need to provide you with all of my materials?
A: Right away! We need all requested materials and information for our printed materials and website (e.g., synopsis, director's headshot, film stills, etc.) within a few days of acceptance. Don't worry, we'll send you an email and a form that tells you everything you need to know, and where to submit online or via email in plenty of time. Print Traffic too. But it's a good idea to be prepared and have all your materials ready by February 1st.
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Q: If my film is accepted, what format will I have to provide for theatrical exhibition?
A: All feature length films must send in a DCP. We prefer DCP for short films as well, but will also accept Blu-ray. A backup Blu-ray is required in addition to the main exhibition copy for short and feature length films. 
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Q: Why should I spend my limited entry fee budget applying to your film festival?
A: We know budgets are tight and production costs are high, but—we have a deep appreciation for the art of independent film, and—we LOVE filmmakers! Filmmakers who attend AIFF rave about it. If you come here, you'll receive complimentary lodging, some meals, ground transportation to/from the Rogue Valley International Airport in Medford, plus a pass to all films, parties, panels, and special events. One of our favorite quotes from a filmmaker is: "The Ashland Independent Film Festival treats filmmakers like ROCK STARS." There are a million other reasons to apply, but that's high up on the list. Very simply, we care about you and your work.
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Q: What are my entry fees used for?
A: You can be assured that your film is stewarded respectfully and considerately through our screening process. We are a small nonprofit arts organization, and your entry fees make up a small, but much needed, percentage of our annual operating budget.
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Still have questions? Email us at entries@ashlandfilm.org

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ashland independent film festival

17th Annual AIFF
April 12-16, 2018
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