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Production Manager
Bookkeeper

Title: Production Manager
Reports to: Festival Producer and Managing Director
Employment Status: Seasonal, Part-Time, Exempt
Compensation: $7,000
Start Date: Feb 8, 2020
Schedule:   Feb 8 – Feb 10 Approx 16 hours
       Feb 24 – Mar 22 Avg 10 hours/week
      Mar 23 – Apr 12 Avg 40 hours/week
      Apr 13 – Apr 22 Approx 140 hours
      Apr 27 – Apr 31 Approx 40 hours
           
 
Position Summary
AIFF is seeking a Production Manager for the 2020 festival season. Responsible for hiring and contracting all technical staff, overseeing technical gear rental, creating and overseeing production budgets, and managing venue relationships. The Production Manager creates and oversees all delivery, setup, implementation, and strike schedules. Responsible, with help of Volunteer Coordinator, to train and oversee staff of over 400 volunteers. Production Manager is senior staff on-site throughout the entire five day festival in April and must be an experienced problem solver.
 
For AIFF 2020 setup, the Production Manager will work with outgoing Producer. The Production Manager will take on the leadership role for the five days of AIFF 2020, with the outgoing Producer on-site as backup.
 
 
Responsibilities Include:
  • Oversee ADA compliance and accommodations in festival venues
  • Oversee venue-specific sorting of all gear at the Armory prior to load-in
  • Direct operations at all festival venues (excluding box offices and main office)
  • Lead all morning meetings throughout festival
  • Coordinate all staff and volunteer festival schedules
  • Schedule production crew and venue managers
  • Oversee production sepnding and budget accountability
  • Hire, coordinate and oversee (with Technical Director) all projectionists
  • Coordinate and oversee (with Production Intern) all production crews
  • Coordinate all incoming technical requests (special guests, filmmakers, etc.) and rehearsal schedules associated with such requests
  • Oversee technical needs and load-in/strike of Opening Night Bash and Awards Ceremony
  • Oversee strike of all venues
    • Staff, schedule and coordinate transportation of AIFF supplies from venues to Armory, and from Armory to storage unit
    • Coordinate all rental returns with venues and vendors
    • Coordinate sorting and inventorying of festival supplies post-festival
  • Participate in post-festival wrap meetings
  • Create researched draft production budget for following year’s festival in collaboration with AD/ED and Managing Director
 
 
Qualifications:
  • Minimum 5 years experience as a theatrical stage manager, film production coordinator, unit production manager or equivalent
  • Must have excellent organizational and communication skills
  • Must be able to work effectively when unsupervised
  • Entertainment industry technical background a plus
 
To apply, please send a resume and cover letter to info@ashlandfilm.org. Please include three professional references (name, affiliation, email and phone number). Applications will be accepted on a rolling basis until the position is filled.

For more information, visit www.ashlandfilm.org/jobs.
 
**The Ashland Independent Film Festival does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political
affiliation, sexual orientation, marital status, disability, genetic information, age, membership
in an employee organization, retaliation, parental status, military service, or other non-merit
factor.**


Title: Bookkeeper
Reports to: Managing Director
Employment Status: Regular, Part-Time, Exempt
Compensation: $13-$15/hr DOE
Benefits: PTO and paid holidays
Start Date: Nov 25, 2019
Schedule: Year-Round, PT (.21 FTE) position
       9 hours/week July – March
      12 hours/week April
     18 hours/week May - June            
 
Position Summary
The Bookkeeper works closely with AIFF management and development staff to track income, expenses and cash flow using Quickbooks Online to ensure a smooth financial workflow and keep board and staff up-to-date on the financial wellbeing of the organization.
This position is part-time, .21 FTE with fluctuating hours throughout the year.
 
General, Year-Round Responsibilities
  • Process receipts, match and enter transactions in bank feed
  • Enter bills, pledges and invoices into Quickbooks Online
  • Create and deposit bank deposits
  • Reconcile monthly transactions between online credit card processor (Stripe) and ticketing website (Eventive)
  • Reconcile all accounts once monthly
  • Create monthly budget reports for staff, board
  • Process and pay bills and invoices
  • Update cash flow spreadsheet monthly and track financial position
  • Process payroll reports using journal entries in Quickbooks Online
  • Track restricted donation and grant spending
  • Assist development team in creating grant budgets and final reports for grantors
  • Attend meetings as needed
 
During Festival Month (April)
  • Review seasonal contracts for pay schedules, issue checks to independent contractors
  • Distribute and collect W-9’s, prepare and file 1099’s
  • Process additional income (concessions, merchandise, etc.)
 
End of Fiscal Year (May-June)
  • Close fiscal year by finalizing numbers, expense categories, pending AP/AR
  • Gather all necessary numbers and reports for 990 preparation
 
Qualifications:
  • 2 years experience using Quickbooks Online
  • Strong Excel and computer skills
  • Knowledge and understanding of accrual-based accounting
  • Experience working in non-profit organizations preferred
 
To apply, please send a resume and cover letter to info@ashlandfilm.org. Please include three professional references (name, affiliation, email and phone number). Applications will be accepted on a rolling basis until the position is filled.

For more information, visit www.ashlandfilm.org/jobs.
 
**The Ashland Independent Film Festival does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political
affiliation, sexual orientation, marital status, disability, genetic information, age, membership
in an employee organization, retaliation, parental status, military service, or other non-merit
factor.** 
 

Internships

 

There are currently no internship openings.


 
Ashland Independent Film Festival is an equal opportunity employer and does not discriminate on the basis of race, religion, color, sex, sexual preference, age, national origin, disability, veteran status, or any other classification by law.
Mission: Celebrate the diversity of human experience through the art of independent film by enriching, educating, and inspiring all audiences.
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